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Tentative Agenda
Lake of the Woods Association, Inc.
Regular Board of Directors Meeting
Community Center, Saturday, March 2, 2013

9:00 a.m.
1.    EXECUTIVE SESSION
 
10:00 a.m.
2.  OPEN SESSION
2.1  Call to Order
2.2  Pledge of Allegiance
2.3  Approval of Agenda
2.4  Approval of Minutes:  February 20, 2013 

3.  REPORTS
3.1 Report from Orange County District 5 Supervisor – Lee Frame
3.2  Report from Orange County Sheriff – Mark Amos
3.3  Report from Security Chief – Gary Brown
3.4  Report from LOW Fire & Rescue President – Tim Bettendorf
3.5  Report from Orange County School Board Member – Jim Hopkins  
3.6  Reports of Vice President, Treasurer and Secretary
            A. Committee Changes
            B. Executive Session Actions
3.7  Report of General Manager
            A. January Financials
            B. Lakes Management Plan
3.8  Committee Reports  

4.  MEMBER COMMENTS ON BUSINESS AGENDA

5.  UNFINISHED BUSINESS
5.1  Consideration of Final Approval of Amendments to Bylaw Article  V., Organization, Policy Resolution 2013 - 2

6.  NEW BUSINESS
6.1  Consideration of Publishing in Lake Currents Proposed Amendments to Administrative Resolution 2013 – 3 Regarding Employee Use of Amenities
6.2  Consideration of Approving the Amendments to the Legal and Compliance Committee Charter and Standard Operating Procedures
6.3  Discussion of Draft 2013 Orange County Comprehensive Plan
6.4  Discussion of Orange County – Lake of the Woods Association Compactor Agreement
6.5  Discussion of Front Entrance Improvements

7.  SCHEDULED MEETINGS
  Board Meeting and Workshop, Wednesday, March 20, 2013, Community Center, 2pm
  Regular Board Meeting, Saturday, April 6, 2013, Community Center, 9am Executive Session, 10am Open Session
8.  MEMBER GENERAL COMMENTS
9.  ADJOURNMENT

*The Board reserves the right to remove, add and/or relocate agenda items as necessary. 

updated Feb 22, 2013


Tentative Agenda
Lake of the Woods Association, Inc.
Board of Directors Meeting
Community Center, Wednesday, February 20, 2013

1 PM
1.  EXECUTIVE SESSION

2 PM
2.  OPEN SESSION
2.1  Call to Order
2.2  Pledge of Allegiance
2.3  Approval of Agenda
2.4  Approval of Minutes: February 2, 2013

3.  REPORTS
3.1  Report of the General Manager

4.  MEMBER COMMENTS ON BUSINESS AGENDA

5.  NEW BUSINESS
5.1  Consideration of Approving Semi-Annual and Quarterly Payments Administrative Resolution 2013-2
5.2  Consideration of Approving FY 2013 - 2014 Budget General Resolution 2013-1
5.3 Removed
5.4 Removed
5.5  Consideration of Authorizing the LOWA President to Sign the Drainage Easement Relocation Agreement and Survey for Lot 130, Section 14
5.6  Consideration of Accelerating the Holcomb Building Carpeting Project to March 2

6.  MEMBER GENERAL COMMENTS

7.  SCHEDULED MEETINGS
Regular Board Meeting, Saturday, March 2, 2013, Community Center, 9 AM Executive Session, 10 AM Open Session
Board Meeting and Workshop, Wednesday, March 20, 2013, Community Center, 2 PM

8.  ADJOURNMENT
*The Board reserves the right to remove, add and/or relocate agenda items as necessary.  

Updated Feb 19, 2013


Tentative Agenda
Lake of the Woods Association, Inc.
Regular Board of Directors Meeting
Community Center, Saturday, February 2, 2013

9am
1.  EXECUTIVE SESSION

10am
2.  OPEN SESSION
2.1  Call to Order
2.2  Pledge of Allegiance
2.3  Approval of Agenda
2.4  Approval of Minutes:  January 16, 2013 3.  REPORTS
3.1  Report from Orange County District 5 Supervisor – Lee Frame
3.2  Report from Orange County Sheriff – Mark Amos
3.3  Report from Security Chief – Gary Brown
3.4  Report from LOW Fire & Rescue President – Tim Bettendorf
3.5  Report from Orange County School Board Member – Jim Hopkins
3.6  Reports of Vice President, Treasurer and Secretary
       A. Committee Changes
       B. Executive Session Actions
3.7  Report of General Manager
       A. December Financials
       B. County Compactor Meeting Update
3.8  Committee Reports  
4.   MEMBER COMMENTS ON BUSINESS AGENDA 5.   UNFINISHED BUSINESS
5.1  Consideration of Approving the Lakes Management Implementation Plan/Schedule for 2012-2013
5.2  Consideration of Publishing in Lake Currents proposed Amendments to Bylaw Article V., Organization 6.  NEW BUSINESS
6.1  Consideration of Awarding a Contract for Independent Audit and Tax Services
6.2  item removed from agenda
6.3  Consideration of Amendments to FY 2013 Budget 7.  SCHEDULED MEETINGS
Board Workshop, Wednesday, February 20, 2013, Community Center, 2pm
Regular Board Meeting, Saturday, March 2, 2013, Community Center, 10am
8.  MEMBER GENERAL COMMENTS
9.  ADJOURNMENT

*The Board reserves the right to remove, add and/or relocate agenda items as necessary.
updated Feb 1, 2013

 


Tentative Agenda
Lake of the Woods Association, Inc.
Board of Directors Meeting and Workshop
Community Center
Wednesday, January 16, 2013 at 2pm

1.   OPEN SESSION
1.1  Call to Order
1.2  Pledge of Allegiance
1.3  Approval of Agenda
1.4  Approval of Minutes: December 28, 2012
       Approval of Minutes: January 5, 2013
1.5  Member Comments on Business Agenda 2.  NEW BUSINESS
2.1  Consideration of Committee Assignments
2.2  Consideration of approving $19,240 from Replacement Reserves and Awarding a Contract to RSC Homes of Fredericksburg for Cart Barn Construction
2.3 Consideration of Amending Regulation XVII., Use of the Community Center, to substitute the title, “Community Operations Manager” for any references to “Activities and Wellness Director” or “A&W Director”
2.4   Adjourn to Workshop 3.  WORKSHOP
3.0  Call to Order
3.1  New Lake of the Woods Association Website Demonstration– Melanie Parmelee, Communications Coordinator
3.2 Lakes Management Plan Update--Jessie Graves, Environmental Resources Manager
3.3  Clubhouse Member Lounge Financials (July – December 2012) – Larry Cole, Director of Finance
3.4  Fareways Café Financials and Marketing Efforts – Robert Martin, Assistant General Manager
3.5  Capital Projects Mid-Year Update– Fritz Alderman, Director of Facilities
3.6  County Compactor Issues 4.  MEMBER GENERAL COMMENTS 5.  SCHEDULED MEETINGS
     Regular Board Meeting, Saturday, February 2, 2013, Community Center, 10:00am
            Board Workshop, Wednesday, February 20, 2013, Community Center, 2:00pm 6.  ADJOURNMENT updated 1/15/13


Tentative Agenda
Lake of the Woods Association, Inc.
Regular Board of Directors Meeting
Community Center
Saturday, January 5, 2013 9:00 a.m.
1.    EXECUTIVE SESSION
 
10:00 a.m.
2.    OPEN SESSION
2.1   Call to Order
2.2   Pledge of Allegiance
2.3   Approval of Agenda
2.4   Approval of Minutes: December 1, 2012 and December 21, 2012  3.   REPORTS
3.1  Report from Orange County District 5 Supervisor – Lee Frame
3.2  Report from Orange County Sheriff – Mark Amos
3.3  Report from Security Chief – Kelly Clark
3.4  Report from LOW Fire & Rescue President – Tim Bettendorf
3.5  Report from Orange County School Board Member – Jim Hopkins  
3.6  Reports of Vice President, Treasurer and Secretary
        A. Committee Changes
        B. Executive Session Actions
        C. Acceptance of Director Brown's Resignation
        D. Selection of New Board Members
        E. Election of New Officers
3.7   Report of General Manager
        A. November Financials
        B. Finance Policies Related to the Annual Independent Audit
        C.  Lakes Management Plan Update
3.8  Committee Reports  
        A. Neighborhood Watch 4.  MEMBER COMMENTS ON BUSINESS AGENDA 5.  UNFINISHED BUSINESS
5.1  Consideration of Approving Amendments to Regulation IV.B., Animal Control, Regarding Leash Requirements, Nuisance Dogs and Vicious Dogs (Policy Resolution 2012-9)
5.2  Consideration of Approving Amendments to Regulations IV.B., Animal Control, VII.E.4., Use of the Campgrounds, VIII.B.7., Use of the Clubhouse, X.K.C., Beaches, and XVII.D.6., Use of the Community Center Regarding Service Dogs (Policy Resolution 2013-1)
5.3  Consideration of Sending to Rules Proposed Amendments to Bylaws Article V. Organization 6. NEW BUSINESS
6.1  Consideration of Approving Lot Owner File Records Retention Policy (Administrative Resolution 2013-1)
6.2  Consideration of Approving a Move of the Golf Course Irrigation System Project to FY2013 Capital Spending Plan and Authorizing $15,000 in Replacement Reserve Funding for Design Work
6.3  Consideration of Authorizing the Security Services Request For Proposals
6.4  Consideration of Sending To Rules Proposed Amendments to the Regulation XVIII. Use of the Fitness Center, Regarding Employee Use of the Fitness Center
6.5  Consideration of Approving $7,200 in Insurance Proceeds and Contingency/Operations Reserve Funds to Upgrade the Electrical System at the Equestrian Center Upper Barn 7.  SCHEDULED MEETINGS
     Board Workshop, Wednesday, January 16, 2013, Community Center, 2pm
     Regular Board Meeting, Saturday, February 2, 2013, Community Center, 10am 8.  MEMBER GENERAL COMMENTS 9.  ADJOURNMENT updated 1/4/13

*The Board reserves the right to remove, add and/or relocate agenda items as necessary. 


 
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